Sending an email to say thank you after an interview is a must, and a phone interview is no exception to that. Regardless of how long your interview lasts or who in the company you speak to, you ought to send a follow-up note. In this article, we will provide some tips on when to send your thank you email and what to include.
How soon should you send a thank you email after a phone interview?
When you have an in-person interview, it makes sense to wait until you get home to send your email out. But when you have a phone interview, how long should you wait before hitting send?
While there is not necessarily a perfect time, you should send your email within 24 hours of your phone interview. Make sure you take some time to decide what you want to say in your thank you email. You can include things like details about the position that you discussed during your phone interview or mention the things you liked. If you forgot to ask any questions about the job or company, include them in your note. You want to avoid sending your thank you note as soon as the call is over though. Otherwise it might seem like you didn’t put any thought into your follow up.
Sample thank you emails
Depending on who your phone interview is with, it will affect what you include in your note. You might have multiple phone interviews during your job search. Here are a couple of sample emails that you can customize based on your interview.
Screening phone interview
Here is an example of a thank you email to send to a recruiter or member of human resources after a screening phone interview.
DEAR INTERVIEWER’S NAME,
Thank you so much for taking the time to speak with me today about the open position at COMPANY NAME. After learning more about the role, I would love the opportunity to have a conversation with the hiring manager. I think my background and experience make me a great candidate for the position. Based on what you told me about the team, I think I would fit in well and be a strong asset. I look forward to hearing what the next steps are in the process. Please let me know if you need any additional information from me. I have attached my resume here. Thanks again and I hope to hear from you soon.
Hiring manager phone interview
While it’s not as common, you might even have a phone interview with the hiring manager during your job search. Here is a thank you email sample you can use in that case. This one should be more formal and include more details about the job and overall business.
DEAR INTERVIEWER’S NAME,
Thank you so much for your time today. It was great speaking with you and learning more about the position. I am extremely interested in being a part of your team. I believe I would be a great asset. My skills and background would allow me to have a positive impact on the work you are doing. Moving into a role like this would be an important step in my professional career. I hope we can continue our conversations and advance the process. Please let me know if you need anything else from me. I will follow up with human resources for the next steps.
All the best,
Tips for thank you emails after a phone interview
Always proofread your emails before sending them. You may want to have a friend read it over before you hit send. Sometimes another person catches a mistake you missed.
It’s a good idea to include one or two points that you spoke about in your call. It shows you put time into customizing your note and were paying attention.
Always ask the person you have a phone interview with for all of their contact information. It’s smart to have their first and last name along with their email address and job title.
Use a professional subject line and keep your note short and specific. You want to make sure the person reading it can easily digest what you are writing. Find a way to mention something you saw on the company’s website to show you did your homework.
If you need to provide availability for a follow-up interview, include a few options. Do not just give one day or date. Provide a few times that work over the next week or so.
Include a personal anecdote that could make you more memorable. Every candidate will send a message to the employer so you want to be unique.
Always use polite language such as thanks again and I look forward to hearing from you soon. Lastly, never send the same note to multiple people.
We hope these examples and ideas will help you better craft your next thank you note after a phone interview. Now you know all the right things to say, so your post-interview thank you notes will be great–even the ones for phone interviews!